Executive Administrator

Overview

Birkman International, the leader in workplace assessments, has an opening for an Executive Administrator at its headquarters in Houston, Texas.  The Executive Administrator will provide high-level confidential support to the CEO as well as administrative support to the HR Department in a prompt and efficient manner while maintaining a high level of accuracy and excellent customer service.

Birkman International received Houston’s coveted “Best & Brightest Companies to Work For” for 2014-2017 and offers competitive compensation, great benefits, and a culture that rewards achievement while encouraging teamwork, professional growth, and work-life balance. If you are a motivated professional who enjoys a fast-paced, dynamic environment with cross-functional teams, a job at Birkman could be your next great career move.

We are seeking an energetic, results-oriented, highly ethical, motivated, experienced, and hands-on professional to perform the following:

Key Duties & Responsibilities:

Executive Support (50% of time)

  • Provides daily organizational support to the CEO, including daily and weekly lists of meetings, calls, and priorities.
  • Makes appointments and manages calendar for CEO.
  • Maintains a robust filing/archiving system, ensuring safekeeping of confidential materials. 
  • Assists CEO with travel arrangements and coordinates travel logistics and agenda.
  • Assist CEO in meeting preparation by pulling reports and/or doing research.
  • Drafts acknowledgment and thank you letters, personal correspondence, and other tasks. 
  • Helps the CEO prepare presentations and speeches. 
  • Processes CEO’s expenses monthly.
  • Performs additional duties as assigned.

Human Resources Support (40% of time)

  • Processes enrollments, changes, terminations of participants in all benefit plans & programs.
  • Assists with creating job postings internally and externally, sending regret letters and scheduling pre-employment interviews and background checks.
  • Prepares paperwork required for new hires and establishes personnel files.
  • Performs additional duties as assigned.

Payroll Administration (10% of time)

  • Manages the timely and accurate completion of payroll for all lines of business, including benefits and bonus payments.
  • Investigates and corrects any payroll discrepancies and errors.
  • Follows and implements best practices and policies in order to complete payroll and related processes in an efficient and effective manner.
  • Ensures timely and accurate completion of quarterly and annual payroll tax reporting.
  • Works closely and with HR department to maintain employee records. and process any employee changes, including additions, terminations, transfers, and promotions.
  • Works closely with Accounting department to ensure proper reporting of payroll related expenses for financial reporting.
  • Maintains employee confidence and protects payroll operations by keeping information confidential

Skills:

  • Detail-oriented with accuracy being mandatory
  • Strong professional communication skills
  • Ability to multi-task and effectively manage multiple inputs and interruptions
  • Desire to be considered an integral part of a work team, contributing creatively to the success of the group
  • Advanced organizational skills with the ability to handle multiple assignments
  • Ability to work in a fast-paced environment, process work rapidly, set and adjust priorities based on business needs and judgment, work under pressure, and follow through with assigned tasks with limited supervision
  • Willingness to accept a work schedule with hourly demands that will vary as departmental workload fluctuates.  Ability to work extra hours if needed to complete assignments which at time may require work before or after office hours and possibly on weekends
  • Proficient knowledge and experience with using Microsoft Outlook, Microsoft Word, Microsoft Excel and PowerPoint is preferred
  • Comfort with learning new software mandatory

Qualifications:

  • Minimum of 3 years of experience in a Human Resources generalist role
  • Minimum of 3 years of experience in a Payroll Processing role
  • Minimum of 7 years of general office administration duties
  • Prefer a four-year college degree from an accredited institution.

Evaluation Criteria:

Consideration will be given to applicants whose resumes demonstrate the required education and professional experience. Evaluation criteria may include one or more of the following:

  • Personal interviews
  • The Birkman Method® personality assessment
  • Verification of education, professional licenses, and experience
  • Criminal Background Check

If interested, please send your Resume and Cover Letter to: careers@birkman.